I’m an email freak. That is one of the reasons why we found the problem statement of Vibe and built this. As we always say, we made Vibe for you and us. There are some other simple, yet effective strategies that I use to be on top of emails.
1 Minute replies
If I can reply the email in 1 minute, I will reply to the email even while I’m running to do something else. I don’t write big, attractive and flowery emails, just writes small (30 words), quick and to the point email. Whenever possible, I try to write with bullets or numbering to make it clear and short.
Trust me. Nobody replies you the first time unless she/he is the needy. Mostly for startups, it’s the other way around. You are the needy. I used to use followupthen very effectively to schedule my follow ups. Now that Mailbox has come up with Mac app, Android, Iphone apps, I have switched to it. Though it is slightly buggy, I still use it because of ease of snoozing and following up emails.
Attack inbox from the Top to bottom
Yes, the bottom is the earlier email that you got. But if it is so important, trust me. It will come to the top (the other guys will send a reply/reminder). So the latest ones are the ones who needs your immediate attention.
Key words in email subjects or body
I will include key words in subject or email body to make sure the emails are searchable later. At times, it will not be possible to (or you will forget) to add keywords. In those cases, you write another email in the same thread to yourself so that you have all the necessary keywords there.
Email & Calendar
What I’m doing on a day is decided by my calendar. For each commitment that I make, I will make sure that I have an entry in my calendar and email/mobile alert set up at proper time.
PS: I have heard that you should set a calendar entry for your marriage day, anniversary, her birthday etc. to avoid ‘catastrophe’. Thankfully I’m not yet there. J
Concluding- Email for me in a to-do. Whatever unread (this days in my main folder in Mailbox) is in my inbox means, those many items needs my attentions and work. So they are my tasks. If you tell me something on FB chat, there is a big chance that I will miss doing it. But if you send me an email, 9/10 times, I will complete the task.